BoxMate by Worqbox: Smart Storage Indexing with PowerApps—No Premium Needed

turn your storage chaos into QR-coded calm
turn your storage chaos into QR-coded calm

BoxMate is a lightweight PowerApps app from Worqbox that turns your Microsoft 365 environment into a smart, searchable storage system. Whether you're managing office supplies, creative gear, or deep storage, BoxMate helps you track what’s in your boxes, where they are, and who owns them—with QR codes, camera scanning, and zero premium licensing.

What BoxMate Does

  • Create box records with names, descriptions, and locations
  • Generate QR codes for each box (we have label templates too)
  • Scan to view contents
  • Add items with photos and descriptions
  • Track ownership (if you want to)
  • Search by item or box name—or scan to jump straight in
  • Manage everything from your mobile device using PowerApps

Watch this demo video to see BoxMate in action—from scanning QR codes to viewing box contents and editing locations.

Built with PowerApps (No Premium Required)

  • Uses SharePoint lists or Excel in OneDrive for Business
  • No premium connectors or extra licensing
  • Power Automate routines run in background to do some heavy lifting
  • Deploy through Teams or PowerApps with Microsoft 365 groups
Boxmate - PowerApps Based storage tracking from Worqbox

Why It Works for Microsoft 365-Based Teams

  • Governance-friendly: data stays inside your tenant
  • Easy adoption: users already know Teams and SharePoint
  • Customisable: add fields, flows, or branding
  • Secure: built-in identity and access controls

Use Cases

  • SMEs managing office supplies or archive boxes
  • Studios tracking props, camera gear, or set pieces
  • Schools organising lab equipment or art supplies
  • Facilities teams managing deep storage or seasonal items

Worqbox Editions

Edition Description Ideal For
Worqbox Branded Ready-to-use version with our branding and setup guide Small teams, quick deployment
Rebranded Your logo, your fields, your colours Companies wanting a tailored look
Developed Custom features (maps, analytics, flows) Larger orgs or niche workflows

🧪 We have some ideas...

  • 🔗 Location Mapping – link box locations to maps or floorplans
  • 📦 Movement History – track box moves and ownership changes
  • 📸 Multi-Image Uploads – add multiple photos per box or item
  • 🧑‍🤝‍🧑 User Roles – define viewer/editor/owner access levels
  • 📊 Box Utilization Dashboard – visual analytics on usage
  • 🔔 Notifications – reminders and alerts via Power Automate
  • 🧾 CSV Import/Export – bulk upload/download of box data
  • 🧬 Custom Fields & Tags – metadata like “Fragile” or “Loaned”
How would you like to extend this app? Let us know.

📣 Try It, Scan It, Talk to Us

Watch the demo, browse the screenshots, and imagine how much smoother your storage could be. Then let’s chat:

Let’s turn your storage chaos into QR-coded calm—with PowerApps and a little Worqbox magic.

📌 A Note from Worqbox

This was just a small project we did to help with our storage problems, but we think it could help many solve local storage problems, big and small, at home, work, school, or anywhere. We are happy to share it as is or work with you to develop it further.


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